Q: Is the Form I-9 available in different languages?
A: The Form I-9 is available in English and Spanish. However, only employers in Puerto Rico may use the Spanish version to meet the Form I-9 verification and retention requirements of the law. Employers in the United States and U.S. territories may use the Spanish version as a translation guide for Spanish speaking employees, but the English version must be completed and retained in the employer’s records. Employees may also use or ask for a preparer or translator to assist them in completing the Form I-9.
We suggest that employers with Spanish speaking employees laminate a copy of the Spanish version of the Form I-9, the Form I-9 Instructions and the List of Acceptable Documents and present the laminated Spanish documents with the paper version of the Form I-9 in English for completion. By laminating the Spanish version, it cannot inadvertently be completed by the new hire. Providing the Spanish version as a guide reduces the time it takes for the new hire to complete the Form I-9 and helps reduce errors.
If you have any specific questions or concerns about I-9 compliance or an immigration issue, please contact the Kullman Firm attorney with whom you normally work, or Patricia A. Bollman, our Immigration Law Specialist at pab@Kullmanlaw.com.